Tools: Study schedules and resources

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Rules for organizing your study scheduleThe Study Plan: Why, what and howThe Study Plan: Create an Exam Study ScheduleKey Planning TipsHow to use 3-hour study blocksStudying for multiple exams: Expanding the Study PlanBut what if I have to cram?

Rules for organizing your study schedule

Get organized: use organizing tools such as monthly and weekly calendars, “to-do” lists. Organizing tools can be found in our online module Managing Your Time At University.

Start studying EARLY. Decide how many days before the exam you need in order to gather and use information. Extend your study over as many days as you can manage. The longer you extend this period, the more time you have to review and self-test rather than cramming vast amounts of information into several long, exhausting days.

Let’s see how it works…

Imagine you have 12 hours to “study” for a particular exam.

With the cramming approach: you spend 2 days at 6 hours, for a total of 12 study hours. You have little time to review or self-test because you are busy just preparing the material. Even then, everything is in your short-term memory — easily dumped out of your brain!

With the non-cramming approach: you spread the 12 hours over 6 days at 2 hours per day. This allows for preparing, reviewing (gather and use), and SLEEPING ON IT! While you sleep, you are still thinking but at a different level of consciousness. You are now learning the materials versus temporarily housing them.

So…

  • Set aside study blocks of approximately 2.5 hours per subject area per day.
  • Add regular, daily review and self-testing to the schedule. Ideally start with reviewing information covered the day before and end with a self-test.
  • Include other requisite tasks: sleeping, eating, exercising, relaxing, self-care. Now more than ever, it is important for you to take very good care of your health. Getting a full night’s sleep, eating balanced meals and doing daily cardio activity will stimulate your brain and help you think and focus better.
  • Make the schedule as routine as you can (e.g., go to bed at the same time every night, especially during exam study period).

Finally…

Follow your schedule! Do not let time bandits (including your friends, in person and online!) sway you.

The Study Plan

Why should I start studying early?

Did you know that the human brain learns academic material faster and better if done in brief blocks of time spread over longer periods, rather than in a few lengthy sessions?

For example, you will perform better on an exam if you spend one hour studying each day for 20 days than if you spend 10 hours studying for two days before an exam. Which means that CRAMMING is BAD NEWS!

What if I have to cram?

OK, so sometimes life gets crazy and we end up having to cram. Right? If you have to cram, try to focus on remembering the information you know already rather than trying to learn new information. And here’s the kicker: you will typically NOT remember what you tried to learn the night before the exam, so it’s best to make sure you really know some of the information well. If you do have a few days, try to spread the studying out so you are not doing it all in one day.

 

How should I plan my exam preparation?

The Study Plan

If you plan ahead, many students have found the “The Study Plan” gets good results. However, five days is really the minimal and we recommend a much longer study plan, if possible. For example, if you have not read any of your BIOL 101 textbook and a multiple choice quiz of over 100 test questions is looming, five days will probably not suffice.

Components of the The Study Plan:

  • Space out your learning over a minimum of five study blocks.
  • Divide your material into workable “chunks” (e.g., a chapter, a set of lecture notes).
  • During each block, prepare a new chunk. Preparing might be reading and note-taking, amalgamating lecture and textbook information, reorganizing lecture notes.
  • Review previous material.
  • Use active learning strategies such as summarizing, questioning, reciting, cue cards, and study groups.
  • Use self-testing techniques to monitor your learning.

How much time should I set aside to study?

You might need somewhere between 10 and 20 hours of studying to get a good mark on an exam. However, the time you need to spend really depends on many things such as:

  • the difficulty of the course,
  • to what extent you have kept up with the materials during the term, and
  • how important this exam is to you.

Next up: The Study Plan: Create an Exam Study Schedule.

The Study Plan

A study plan reduces your stress, as it helps you keep on track over the short but intense period of exams, and places a priority on “health balancing” activities. Studying efficiently for FIVE DAYS is a great goal for many undergraduate exams. Here’s how to do it.

This section describes a study plan that allows you to consider how much time you may need for different courses, distribute your review time, and ensure that all courses get some attention. It includes how to create an exam study schedule using 3 hour study blocks, and how to use 3-hour study blocks effectively.

Create an Exam Study Schedule

This Study Schedule works best when you have a period of time with no classes, such as Commerce mid-term study week, or December and April exams. Studying for mid-terms when there’s no break in classes means studying in addition to regular term work, and it’s often pretty tough to fit it all in!

Ideally, the term work of readings, assignments, quizzes, presentations will be completed by the last day of classes in Week 12, and then you can shift to “study mode.” For classes with unfinished term work, you will need to both finish the course requirements and study during the exam period.

  1. Find when your exams are to be written and how much each exam is worth.
  2. Create a calendar starting with the week or two before exams begin, and include three divisions in the day (morning, afternoon, evening) or download the template at http://sass.queensu.ca/learningstrategies/decemberapril-exam-study-schedule/
  3. Write in your exam schedule, using the appropriate time slot. For example, 9 a.m. exams would go in the first third of the day, 2 p.m. in the middle slot, and 7 p.m. in the last slot. Include the value or percentage of the final mark for each exam. Consider colour coding the different exams, or highlight all exam times, for easy identification.
  4. Add any fixed commitments, and be realistic. (Your roommate’s birthday dinner? Work shifts?)
  5. Assign specific hours to the three blocks of time during which you will totally commit to studying. The blocks should be about three hours each, and the study blocks must be separated by two hours, to allow for memory consolidation and down time. Enter those times on the right hand side of the calendar (e.g., 9 a.m.-12 p.m.; 2-5 p.m.; 7-10 p.m.).
  6. Use the HOURS NEEDED TABLE on the Exam Study Schedule template: for every exam estimate the number of hours needed to Catch Up on incomplete term work that won’t be finished by the last day of classes. Estimate the desired number of hours desired for Studying (making review sheets, drilling, and self-testing). Consider your goals, the difficulty of the course, how much the exam is worth.
  7. Compare the number of total number of hours desired for Catch Up and Study (divide by three to calculate the number of 3-hour blocks) with the number of available study blocks on your Study Schedule. Does it balance? Do you need to gain study time by reducing fixed commitments? Do you need to reduce catch up or study time for any or all courses (and perhaps reduce your grade expectations also)?
  8. Starting with your most difficult course, work backwards from the exam date and assign study sessions. Use a pencil as this part is very flexible and you’ll probably change it a couple of times. Count the number of study sessions or hours…does this reach your target?
  9. Repeat the “working backwards” method for each course. There is no perfect plan: just try to distribute the study sessions for each course across several days, and reach your targeted number of study hours.
  10. Stick to your plan! Typical problems include:
    • losing motivation or energy
      Try: studying with a friend, doing something FUN at the end of your day, exercising during your breaks, and remembering your goals.
    • feeling overwhelmed and tired
      Try: looking at your calendar and seeing when exams are over… take heart! And get some sleep. 🙂
    • miscalculating how much studying is needed for a course
      Try: redistributing your study sessions, filling in some of the blank periods on your calendar with added study sessions, or reducing expectations.

Key Planning Tips:

  • Aim for a sustainable study schedule. This is like training for a marathon; every day counts.
  • The 2-hour breaks are essential to maximizing your study plan. They allow your brain to consolidate the information you’ve been rehearsing, and allow you to relax, get food or exercise.
  • Plan as many blocks as possible to coincide with when the exam is scheduled.
  • Study two or three courses in a day.
  • Maximize your memory by distributing 15 hours of study over five or six days, rather than doing a long blitz.
  • Study the hardest material during your peak learning times.
  • Build in down time.
  • Try not to study nine hours a day. It’s OK not to study every available minute!

See How to Use 3-Hour Study Blocks to maximize your efficient use of each block of time.

Keep a positive attitude: “I’ll do my best, and that is good enough!”

How to use 3-Hour Study Blocks

After you’ve made an Exam Study Schedule, your next challenge is to juggle the time you have available (the number of study blocks in your exam study schedule) with the volume of material you have to study, to make a great study plan. 🙂

  1. Create an Exam Study Schedule, using the template at http://sass.queensu.ca/learningstrategies/decemberapril-exam-study-schedule/.
  2. For each course:
    Count the number of study blocks (not including any catch up blocks you needed).

    • Divide your course material into chunks, so that you have 1 fewer chunks than you do blocks of time (e.g., 5 blocks of time> 4 chunks of material; 7 blocks > 6 chunks).
    • Chunks can be divided into topics or units, or number of pages, or importance of the material within the whole course, or chapters, or in any other meaningful way.
    • Assign chunks of material to the study blocks on your Exam Study schedule. the first chunk will get more review than the last chunk, so in chunk one you may assign the hardest material or the first learned material (i.e., the least well remembered).
    • If the chunks cannot realistically be covered in 2 or 2.5 hours of solid study, you may need to rethink your Exam Study Schedule to re-allocate the study time you have available, or alter your expectations of your preparedness for the exam.
    • Apply proven principles in learning theory to review, study (summarize and drill and do application or analysis questions), and self-test. Find practical study strategies and tips at http://sass.queensu.ca/learningstrategies/topic-exam-prep/.
    • Take breaks over the 3 hour block of time, to allow information to be consolidated in your memory (e.g., 50 minutes on and 10 minute break over 3 hours).
    • Enjoy non-intellectual activities between 2-hour study blocks to further support the transfer of information from short term working memory to long term storage, as well as to stretch, eat, relax and check your phone. Set a timer if you need to end your break on time!

See the table on the back for a sample plan. Five study days, producing 15 efficient study hours is just an example.

Your plan will reflect your own needs. Many students study between 10-20 hours for an exam (after they have done all the “catch up” on the readings, etc.).

Staying on top of academic demands is a skill that can be developed with coaching and practice. Learning Strategies resources and services can help you build skills in maintaining motivation, managing time, taking good notes over the term, and more.

What does it mean to STUDY? Summarize to see relationships and connections between ideas, and drill, drill, drill.

What does it mean to SELF-TEST? Answer practice questions from your text, assignments, Exam Bank or ones you have created based on the course Learning Objectives or tips from your prof about what is most important.

What does it mean to REVIEW? A more general refreshing of your memory, focusing on what you did not know during your self-test of that content.

What is a COMPREHENSIVE MINI-EXAM? A practice exam, written under “real exam” conditions (eg times, formula sheet, open book).

Studying for multiple exams: Expanding the Study Plan

Frequently, several exams are scheduled in a short period of time, and it is very helpful to develop a study plan that allows you to consider how much time you may need for different courses, distribute your review time, and ensure that all courses get some attention. A study plan reduces your stress, as it helps you keep on track over the short but intense period of exams, and places a priority on health-balancing activities.

Steps in building the study schedule:

  1. Read about the 5-Day Study Plan. (In the Preparing for Tests and Taking Tests sections of the Exam Prep module.)
  1. Create a calendar starting with 1-2 weeks before class ends. Use 8.5 x 11 inch paper.
  1. Starting with the first free day after classes are over, draw yep horizontal lines within each day on the blank study calendar. These spaces will become three study times (e.g., morning, afternoon, and evening or whatever fits your best learning times).
  1. Write in your exam schedule, using the appropriate time slot. For example: 9 a.m. exams would go in the first third of the day, 2 p.m. in the middle slot, and 7 p.m. in the last slot. Include the value or percentage of the final mark for each exam. Consider colour-coding the different exams, or highlight all exam times, for easy identification.
  1. Assign times to the three blocks of time during which you will totally commit to studying. The blocks should be about 3 hours each, and not longer than four hours. The study blocks must be separated by two hours, to allow for memory consolidation and down time. Enter those times on the right hand side of the calendar (e.g., 10 a.m.-1 p.m.; 3-6 p.m.; 8-11 p.m.).
  1. Look realistically at the amount of work due during the last weeks of term. An ideal goal is to have all term work (readings, assignments) completed by the end of classes. Start exam studying as soon as you can.
    **If you are behind in term work (which is not unusual, so don’t get distressed!) try to stay in pace and current with the lectures, and catch up later. This suggestion is less useful for sequentially taught courses, however, like physics and math.
  1. Consider how many hours of study you may need for each exam. This will depend on many factors, such as:
    • Value of the exam and your goals for the course,
    • Difficulty of the material and how up-to-date you are, or
    • Significance of the course (e.g., a core course or required mark for Honours).
  1. Starting with your most difficult course, work backwards from the exam date and assign study sessions. Use a pencil as this part is very flexible and you‘ll probably change it a couple of times. Your memory for the material will be greatly improved if you distribute 15 hours of study over five sessions covering four or five days, rather than doing a blitz of two 8-hour days. Count the number of study sessions or hours… does this reach your target?
  1. Assign study periods that coincide with the time of each exam, so that your mind is able to function well under the exam conditions (e.g., study in the morning for 9 a.m. exams). Also, schedule your peak learning time for your most challenging studying.
  1. Repeat the “backwards planning” method for each course. There is no perfect plan: just try to distribute the study sessions for each course across several days, and reach your targeted number of study hours.
  1. Be efficient in your studying during each session: work 50 min. with a 10 minute break; be strategic in focusing on key content (refer to the course’s learning objectives); focus on what you do not know; make summary sheets of major concepts and their applications; repeat to move information into your long-term memory. Studying focuses on accuracy + speed of accessing your memory or performing calculations.
  1. Use the 2-hour breaks to allow your brain to relax, consolidate information, and get food or exercise. Exams are like a marathon – you need a balanced training schedule!
  1. A good schedule lets you study two or three courses in a day. It has the targeted amount of time for each course, or close to it. It contains unscheduled or empty study sessions. Exams are stressful, so take advantage of the more unstructured part of term and see a movie, hang out with friends, cook tasty and nutritious food, gets lots of exercise and SLEEP. It allows for a whole day off, unless your exams are too compressed. And it can be sustained over the entire course of your exams.
  1. Stick to your plan! Typical problems include:
    • losing motivation. Try studying with a friend, doing something FUN at the end of your day, exercising during breaks, and remembering your goals.
    • feeling overwhelmed/tired. Try: seeing when exams end…take heart! and get some SLEEP.
    • miscalculating how much studying is needed for a course. Try: redistributing study sessions, filling in some blank periods on your calendar with added study sessions, or reducing expectations. Keep a positive attitude: “I CAN DO THIS!”

But what if I have to cram?

Even with good planning, there are times when you have to cram. Here are some helpful hints.

Make choices

Pick out the most important points and learn them really well. Use 75% of your cramming time to drill key points and 25% on the rest.

Make a plan

Time is short. Choose what you want to study; determine how much time you have; and set strict timelines.

Use mind map review sheets and cue cards

Condense the material you have chosen to learn into mind maps. Practice by redrawing the mind maps. Put each separate key point from your mind map onto cue cards and drill yourself regularly.

Recite, Recite, Recite

No time to move information into long term storage so repetitive recitation is the order of the day! Recitation will burn the facts into your brain. One way to do this is to tape-record yourself and then play back the tape before you sleep and again when you awake.

Relax

When you cram, you are not learning the information well. Therefore, if you experience anxiety during the exam, you may forget what you have studied. Use relaxation techniques to reduce anxiety.

Don’t “should” yourself

If you start your cramming session beating yourself up with statements like, “I should have studied earlier,” by the time you get to studying you might feel too guilty and depressed to continue. Instead, accept the truth: you would be in a better position if you had started earlier. Then, tell yourself you will do so next time! Remind yourself that you are human and will learn from your mistakes.

Source: Ellis, D. (2000). Becoming a Master Student. Canadian 3rd Edition. Boston: Houghton Mifflin. p. 185