Time Management

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TIME MANAGEMENT

agenda open on a table in front of a window

Photo: Sophia Klymchuk

 

Does your use of time reflect your values? Our “Managing your time at university” module is thorough and will help you create a customized plan for yourself with a series of activities, self-reflection and tools.

Looking for something short and sweet? Read our quick tips for undergraduate students.

Are you a graduate student? Look at the “Managing your time at graduate school” module, or read our quick tips for graduate students.

Looking for the infamous weekly and study schedule templates? Check the “Schedule Templates” tab or download them as PDFs here:

Download Weekly Schedule Template

 

Download Term Calendar Template

 

Download Exam Study Schedule Template (Updated in March/November)


Quick TipsUndergraduate ModuleGraduate ModuleSchedule templatesTime tracking, time management matrix, and task analysis chartsCourse planner and tracking sheet, homework time strategies, end-of-term planner and 'The Study PlanProcrastination and being in control of your timeGoal setting, planning and motivation

QUICK TIPS AND TOOLS

Quick tips for undergraduate students

1. Consider school your job. Expect around 50 hours per week spent learning, attending class or completing homework.

2. Set goals and priorities. Not all assignments are “equal” and some courses will be more important or more difficult for you.

3. Organize yourself. Keep track of what is due, when and how much it is worth.

4. Estimate your time realistically. Pay attention to how much work you can do in a certain period of time, and how quickly you actually read that Physics chapter.

5. Create and revise a study schedule. Include classes, homework, eating, sleeping, exercise, sleeping, socializing, sleeping, clubs, down time. Each week has 168 hours.

6. Make up a “To Do” list based on your priorities. OR

7. Keep track of what you accomplish each day, and compare it to your priorities and goals.

8. Reduce distractions. Work away from your room, and don’t be afraid to turn off your technology when you’re not using it.

9. Do your school work/job before your relaxation. Reward yourself after a good day of studying.

10. Seek balance. University offers many great opportunities and experiences, so plan to do something new.

Quick tips for graduate students

1. Plan before you begin your work. Create a long-term or macro-plan for the entire term which you can update regularly.

2. Set goals. Make your goals SMART: specific, measurable, attainable, realistic, and time-limited.

3. Prioritize your goals. Try to accomplish some important but not urgent goals every week. This will keep you out of last minute, crisis mode.

4. Keep track of your daily accomplishments and compare them to your priorities and goals.

5. Estimate your time realistically. Don’t expect to get “everything” done in a day. It’s better to have a short ‘to do’ list and complete it than to feel overwhelmed by a long list of tasks.

6. Create a work schedule which includes enough time for both paid work (e.g. TA/RA jobs) and your own academic work.

7. Seek balance between your professional and personal life. Overworking is, in the long run, counterproductive if you lose connections with others and time to recreate.

8. Reduce external distractions. Find a quiet place which feels like an office or designated work space. Turn off technology which is not related to your work.

MANAGING YOUR TIME

FOR UNDERGRADUATE STUDENTS

Introduction
Self-Reflection
Becoming Aware
Goal-setting
Strategies for prioritizing: 4D's System, and the A-B-C Method
Getting Organized, Left-Brain and Right-Brain Learners
Organization
Strategies for successful organization
Overcoming Procrastination
Why and how do I procrastinate?
Strategies and FAQ for overcoming procrastination

MANAGING YOUR TIME

AT GRADUATE SCHOOL

Introduction and Self-reflection
Introduction and Self-Reflection
I. Becoming Aware
Self-Reflection
Issue 1: My time management style
Issue 2: Controlling my time - who's in charge?
II. Setting and prioritizing goals
Self-Reflection Questions
Strategies for goal-setting
Strategies for prioritizing: 4D's system and A-B-C method
III. Getting organized
Self-reflection questions and common challenges
Strategies for organizing
IV. Overcoming procrastination
Why and how do I procrastinate?
Producers vs. procrastinators
Strategies for overcoming procrastination

STRATEGIES, TOOLS AND TEMPLATES

FOR MANAGING YOUR TIME AT UNIVERSITY

*indicates primary interest to graduate students

Term Calendar Template
Weekly schedule template
Exam Study Schedule Template

STRATEGIES, TOOLS AND TEMPLATES

FOR MANAGING YOUR TIME AT UNIVERSITY

*indicates primary interest to graduate students

Time Monitoring Form
Weekly time use chart
Time Management Matrix
Task Analysis Chart

STRATEGIES, TOOLS AND TEMPLATES

FOR MANAGING YOUR TIME AT UNIVERSITY

*indicates primary interest to graduate students

Course planner
Course Tracking Sheet
Approaches to organizing
How to use homework time
End of Term Planning Chart
The Study Plan

STRATEGIES, TOOLS AND TEMPLATES

FOR MANAGING YOUR TIME AT UNIVERSITY

*indicates primary interest to graduate students

The Pleasure-Pain Principle
The 'Now' Habit
*Being in control of your time
*Learning to accept what we can't change: Mindfulness

STRATEGIES, TOOLS AND TEMPLATES

FOR MANAGING YOUR TIME AT UNIVERSITY

*indicates primary interest to graduate students

SMART goal setting
*Values-based goal setting
*Juggling multiple goals and roles
*A generic planning model
*Manufacturing motivation

 


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